Receptionist

Location: Victoria, BC
Position Type: Permanent / Full Time
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Reliable Controls Corporation is a locally owned and operated company, which specializes in the design and manufacture of Internet-connected, building automation controls. Our innovative products automate building environments, decreasing their impact on our planet. At Reliable Controls we offer a collaborative and engaging environment, where employees are encouraged to learn and grow while contributing positively to the big picture of building a sustainable future together.

 

We are currently accepting applications to fill a Receptionist position within our Finance & Administration department. We are looking for a professional, and experienced administrative candidate, who will be the welcoming face of our company at our head office location for both customers and internal stakeholders. The receptionist role will include reception duties, basic level administration and accounting support. This position reports directly to the VP Finance & Administration. Our ideal candidate is a very detail-oriented and quality-focused person, and has a minimum of 1 year of hands-on administrative, clerical, or data entry. The qualities that set you apart from other applicants would be your commitment to teamwork, excellent attention to detail, positive attitude, customer service orientation, and the ability to seamlessly switch between administrative and accounting based tasks. Reliable Controls offers a competitive total compensation package, supportive culture, professional development and growth opportunities, as well as a very balanced work environment where employees come first.

 

Perks and benefits we offer to our team:

  • Highly competitive extended health and dental plans for you and your family
  • A yearly RRSP contribution on the company’s behalf, plus an employee contribution matching program to help you grow your financial well-being
  • Annual performance bonuses
  • Paid time off to volunteer and give back to the community on your own, or as a part of a group with your co-workers
  • Free and convenient on-site parking or choose our green transportation option and be paid for it
  • Social Committee events almost every month, from potlucks, game nights and LAN parties to camping and skiing
  • On-site, free gym for both our Hallowell and Garbally location residents
  • Awards and recognition for service and accomplishments
  • Assistance with tuition or skills training relevant to your role
  • …and most importantly, a genuinely great culture fostered by the senior management team and sustained by fantastic people!

 

 Responsibilities 

  • Provide accounting and administrative support to the Finance and Administration department
  • Answer and direct all incoming telephone calls, and responding to general inquiries
  • Greet all incoming visitors, and offer tea/coffee/water upon arrival (make them comfortable)
  • General and frequent office filing
  • Managing and reconciling monthly petty cash
  • Sorting and distributing incoming and outgoing mail and courier mail, and the ordering of mailing supplies and stamps
  • Maintaining inventory and the ordering of office supplies, coordination of office equipment repairs
  • Managing offsite record documents, and organizing the yearly offsite filing for the office, including files for termination
  • Preparing conference rooms before and after meetings, and end of the day clean-up
  • Support in organizing company quarterly meetings – coordinating carpooling efforts from second office, and managing the sign in process
  • Set up conference calls, and coordination of meetings in Outlook calendars as required
  • Management and updating of Employee contact list
  • Demonstrate high level of customer service while supporting internal or external stakeholders
  • Perform a variety of clerical duties such as word processing, filing, faxing and photocopying

 

Qualifications:

  • Post-secondary education in Office Administration
  • A minimum of 1-2 year of related work experience in a reception, administrative or accounting support capacity
  • Demonstrated competency in full MS Office suite and Excel; specifically databases
  • Strong written and oral communication skills
  • Professional demeanor and outstanding customer service skills
  • Ability to effectively manage a diverse workload in a fast-paced work environment
  • High level of accuracy and attention to detail
  • Excellent analytical and problem-solving skills

 

If you feel your qualifications meet the requirements listed above and are interested in joining our Reliable Controls family, please apply with us online: upload your cover letter and a resume along with your salary expectations at the "Apply Now" button above. We look forward to receiving your application!

 

About Us 

As a privately-owned, Canadian corporation since 1986, we are dedicated to providing simple, flexible, and sustainable systems, economically targeted to meet the triple bottom line of people, planet, and profit. We are proud to have design, development, assembly, service, and repairs housed in Victoria, Canada. Our state-of-the art LEED Platinum certified headquarters annex consumes only one eighth of the energy of a comparable commercial building in Canada. Our senior management team, along with daily support from our staff, create a unique culture of trust, caring and engagement where employees feel empowered to work, live, learn and be creative.